When it comes to setting up for a big event such as a marathon or music festival, ensuring seamless team coordination is of utmost importance. Ensuring a smooth setup can be overwhelming due to the logistics involved, from assembling stages and tents to setting up signage and crowd control barriers. Finding event staff who are reliable, flexible, and able to complete the job is essential. Coordinating multiple teams, each with their specific responsibilities requires careful planning and efficient management. However, temp labour can be a great solution for event staffing needs. In this blog, we will discuss why you should choose temp labour for your event staffing, the advantages that come with using temp labour and how to implement your temp workers for maximum efficiency. 

 

 

Why You Should Choose Temp Labour For Event Staffing

Your event's overall success significantly depends on the staff you choose. With the Covid19 pandemic in our rearview mirror, many large events and celebrations are coming back in full force. However, the pandemic created a new problem in Canada: the dreaded labour shortage. Conference, hospitality and tourism-related industries still haven’t fully recovered from these staffing shortages. Here are 3 reasons to choose temp labour for your event staffing needs, and the benefits you’ll experience:

 

Scalable and Cost Effective Event Staffing

When it comes to large events, the scope of the work can change in an instant. From new vendors joining to an influx of ticket purchases, the size of the crew required to complete the job may need to rapidly increase without a lot of notice. Companies can rely on temporary labour during specific events or busy seasons, rather than hiring full-time employees who may not be needed year-round. By ensuring efficient allocation of staffing resources, this approach helps reduce labour costs and save expenses with maintaining a full-time workforce. By hiring temp labour, you can easily onboard 5 or 50 additional workers with a simple click. There are thousands of workers who are looking for flexible work through temp agencies. When you partner with Grizzly Force you gain access to over 60,000+ workers who are eager to take your job. 

 

Reduce The Risk Of No-Shows

When you hire event staff directly, you risk facing situations where workers don't show up, despite your trust in them. Workers not showing up for their shifts, known as 'no-shows,' cause problems without replacements. Hiring staff through a digital temp agency such as Grizzly Force, can significantly reduce this issue. With our technology, managers across all areas of your business will have access to see who is coming to the job site, and when. Stop chasing your labour with spreadsheets and forms to fill out. Digital temp agencies have large pools of workers willing to pick up last-minute shifts, all from their mobile app. Digital labour providers can also use their various marketing tools to convey the importance of the job to the workforce. Having a reliable worker pool will save you time and money. 

 

Skip The Admin Costs Of Hiring

When you hire through Grizzly Force you don’t have to spend any time gathering personal information from the workforce, such as SIN or Visa numbers. You don’t have to account for WorkSafe coverage or holiday pay. Grizzly Force is the employer of record and all workers sent to you are our employees. We take care of remitting taxes, paying the employees, and ensuring that Worksafe coverage is in effect. We can also provide upfront instructions to the workers about the job requirements, location, and who to check in with when they arrive. Your only administrative task is to pay one simple invoice when the work is completed.

 

 

How To Implement Temp Workers

If you’ve never used temp labour before, you might have some questions or concerns. The best way to ensure a smooth experience with temp labour is to plan ahead with the selected agency and follow these best practices:

 

Lean On Your Account Manager For Your Event Staffing Needs

Your account manager is there to help you coordinate the labour needs for your event. By communicating your expectations, concerns, and worries, they can guide you through the process and ensure a successful experience. They will listen to you and understand what you require from your labour provider, such as the number of staff needed and specific tasks or skills. With their expertise, they will provide helpful advice and solutions. They will be your main contact, ready to answer any questions or address any challenges that come up. Their goal is to make the process easier for you and ensure that everything runs smoothly with your event staffing. With their support, you can feel confident that your event setup and takedown will be a success.

 

Choosing The Right Job For Your Workers

Strategically assigning roles to your temporary event staff can accelerate their integration into the setup or takedown. By providing them with tasks that are easy to learn and repeat, they can work quickly and without a lot of management. It also boosts their confidence when they can successfully perform tasks with minimal assistance or questions. If the timeline for setup/takedown is fast-paced or behind schedule, this becomes particularly crucial. During the planning stage of your event, ask for feedback from your current workforce on where they feel temp labour can be an asset.

 

Create A Detailed Job Description

Once you have selected a digital temp labour provider, take the opportunity to clearly define all the tasks you want to be performed and convert them into a detailed job description. A comprehensive job description helps managers plan effectively and anticipate unforeseen details. It also assists potential workers in determining if they are a good fit for your requirements.  A really great job description will include details such as:

 

• The start/end time and whether early arrival is expected

• Where do they need to go once they arrive

• Who do they need to check-in with upon arrival

• What gear they will need (steel toe boots, etc)

• Will they need to bring a lunch or will it be provided

• Is there access to water so they can stay hydrated

• A list of all the tasks and duties they will perform

 

Take Away

When it comes to event staffing, temp labour offers numerous advantages. By opting for temp workers, you can effectively manage the variability in demand that occurs within the event industry. This flexible staffing solution allows you to scale your workforce as needed, reducing labour costs and optimizing resource allocation. Temp labour also mitigates the risk of no-shows, as temp agencies have a pool of reliable workers ready to fill any staffing gaps. Moreover, partnering with a digital temp agency like Grizzly Force simplifies the administrative burden by handling tasks such as payroll, taxes, and insurance. Overall, temp labour provides a cost-effective, efficient, and hassle-free approach to event staffing. This enables you to focus on delivering a successful event.
For more information on how Grizzly Force can help you staff your next event, or to book a software demo, please contact us here.